Time Management

7 Highly Effective Time Management Strategies

By Yabesh Dutta

Time management is a strategy to use the time with more efficiency, more organized, more productive, and sustainable manner. And It also allows you to achieve your work-life balance.

It’s about controlling the amount of time spent, to work more efficiently. Effective time management including better organization, good decision making, better scheduling, and control over time.

Managing time can be hard for some people and easy for some. But if have the right mindset and strategies, then you can master it.

Tables of Contents

» 

» 

Tips to… 

» 

» 

» 

» 

» Conclusion

Why we need to manage our time?

Good time management allows you to be more productive, focus better, lowers your stress, get more organized, and spend your time as you want to.

But without good time management, your work and productivity can suffer that further can lead to:
Poor Work Quality
Increased Stress
Missing Deadlines
Ruining your work-life balance
And at the worst, depression.

But When you learn to manage your time efficiently, it’s easier to achieve bigger results and bigger goals. The benefits of time management are numerous, here are just some:

• Work-life Balance
• More freedom
• Better Focus
• Less Stress
• Less Procrastination
• Increased Energy
• Better Results
• Everything gets simpler and easier

Better and efficient time management skills help you achieve your goals faster and to prioritize tasks.
But how exactly you can manage your time? Here are some strategies to master it.

7 Highly Effective Time Management Strategies

1. Track Your Time

It’s Simple- To manage your time, you also need to have a track of it. By tracking your time, you will know how much you use or waste your time. You can cut off or add stuff to your daily routine, once you had an idea about your time.

People usually try to track the time in their heads. But it’s a mistake! According to a study, only 17% of people have a good estimate of their time. Humans aren’t evolved to track their time.

That’s why you shouldn’t track your time mentally. You should track your time either digitally or physically. (whatever you prefer)

Here are some good tracking tools:
• Toggl Track
• Harvest
• Everhour
• HourStack
• Rescue Time

If you prefer a pen-paper option. You can track your time on a paper by write the name of the task or work with the duration of time.


2. Plan tasks a day ahead


Planning everything a day ahead helps you manage your time for the tasks. And also allow you to visualize your whole day and make it more productive. It gives you the big picture of everything you will do.

It is not necessary for your day to go as planned but it’s better than an aimless day.

You can simply just make a to-do or actions list before bed and review it in the morning.


3. Use Time Blocking


Elon Musk is one of the busiest people in the world. Sometimes his time management skills sound “Supernatural” and people often wonder how he manages his time?

His secret for extremely productive time management is Time Blocking. This method allows you to have focus without distractions.

Time Blocking is a method in which you commit to doing a specific task within a time block. For example, I will wash my car at 11:00 within an hour.

4. Clear All Distractions


Time Management is only successful and productive if you kept yourself away from distractions. If you did everything perfectly but have distractions around you, then it will destroy your time, focus, and effectiveness.

You need to eliminate every distraction you have or can have while working.
Here are some points you can follow to eliminate distractions:

• Tell as many people as can (or need) that you’re busy not to disturb you while you’re working.
• Turn off your notifications.
• Go to a distraction-free environment.
• If you have something that gives you stress and distracts you, then write that thing down to think about it later. (it works)

Distractions can ruin everything and make it worthless.

5. Learn the 80/20 rule


“80/20 rule” is a famous and smart rule to achieve more by doing less. It basically tells us that we can achieve 80% results with our 20% actions. And focusing on the important 20% actions first will help us achieve more in less duration.

Just do the most important tasks first with high results and later move on to the less important task.


6. Delegate/outsource it


Delegate the tasks if you can or need to. You don’t need to do everything by yourself and it also doesn’t mean you can delegate every task. Only delegate it to someone if you need to or have someone else to do.

Delegating tasks is better than working under a lot of pending tasks and pressure which only increases your stress.

If you delegate a task to someone, it will allow you time to focus on higher-level tasks.

7. Prioritize Your Tasks


To get the most of your time and effort, you should work on your priorities first instead of wasting time on non-priority tasks. Managing time also about doing important tasks first and not wasting your time.

If you don’t know how to prioritize a task. You can prioritize tasks by simply asking these questions:
How urgent the task is?
How important it is?
What my values are?
What are my goals?
What results I can achieve out of it?

After you identify the priority of your tasks it becomes easier to decide which task to first. And working on your priorities help you achieve your goals and make your time management system successful.

“Either Run The Day Or The Day Runs You” 

-Jim Rohn

4 Time Management Tools that you need

Time Management can be split into four parts: task, time, people, and information. To that in mind, here are 4 essentials tools that you should have in your toolkit:

1.Todo or Actions list – You need this tool if you want to be productive and waste less time. In this tool, you write every task(you need to do) with some context.
2.A Calendar- It is not possible to manage your time if you don’t know where you’re spending it. A calendar will help you track, plan and schedule your time everything you need to do.
3.Address Book- It is a tool to capture all your address info, cell phone numbers, e-mail addresses.
4.Notebook- People often underestimate this tool. But you need to store somewhere all your tasks.

Add some of these tools to your time management toolkit and improve your skill to manage time.

 

Books For Time Management

 Learn how to…

  1. Be productive and avoid procrastination
  2. Use the 2-minute rule
  3. Manage everything without stress
  4. Get efficient and master productivity

…And more 

 Learn how to…

  1. Prioritize things in your life
  2. Develop a vision for the future
  3. Become a Strong leader
  4. Build right relationships
  5. Figure out what’s important

…And more 

Conclusion

Time management is a process of planning, organizing, and tracking the time for a specific task.

Time Blocking, Prioritization, and “the 80/20 rule” are the key to it. And Distractions are the barrier you need to break.

But with bad time management skills always miss deadlines, produce poor work quality, have no work-life balance, and struggles in their career.

Once you master it you will get highly productive and effective, more opportunities, less stress, and achieve important life and career goals.

Submitting It Up!

» Track The Time To Manage It
» Plan Ahead
»  Use “Time blocking” and “80/20 Rule”
»  Clear All Distractions
»  Delegate the Tasks you could
»  Prioritize

Enhance Your Learning

  1. Why we need to manage our time?
  2. What are some benefits of managing time efficiently?
  3. What are some strategies to manage our time?
  4. What is Time Blocking?
  5. Are You Managing Your Time Efficiently?

Read More!

Connection

7 Essential life lessons to learn Early on in life “Be like a tree and let the dead leaves drop.”  By Yabesh …

7 Easy Stressbuster Activities To Do in Lockdown! By Vibhuti There are different kinds of people in the world. Some of us …

7 Reasons Why Risk Taking lead to Success “Life is either a daring adventure or nothing at all.” By Yabesh Dutta Short …

What Is Instant Gratification “The obsession with instant gratification blinds us from our long-term potential.” By Parth and Yabesh You must have …